Village of Wellsburg

Monthly Meeting Minutes – May 9, 2011

Sarah — Tue, 21 Jun 2011 15:46:51 +0000

Village of Wellsburg

3663 Sixth Street

Wellsburg, NY 14894

Voice (607)271-9129

Fax (607)271-9182

www.villageofwellsburg.com

05/09/2011

The Regular Monthly Meeting of the Board of Trustees

Officials Present: Mayor Malcolm Coles, Trustee Glenn Hurd Jr., Clerk Sarah Stanton, CEO Debbie Lewis.

Public Present: Richard Comstock Jr., Donald Lewis, Vonny Young, Donald Lewis, Robin MacCoy, Mike MacCoy, Bernadette Stanton, Maureen Stanton, Kim Stanton, Paul and Anne-Marie Bailey, Donnie and Karen Burdick, Dorris Morris.

Trustee G. Hurd makes the motion to accept the minutes as they are transcribed by Clerk S. Stanton.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

Clerk S Stanton read the letter from fire Chief Sullivan. Chief Sullivan is having an issue with the trailer park manager telling him they can not use the hydrant in front of the park. Board members state if there is a fire Chief Sullivan has the right to use any hydrant he deems necessary. The board wants Clerk S Stanton to send a letter to park manager and a copy to Chief Sullivan. CEO Lewis has not been receiving calls due to Chief Sullivan calling the wrong number. CEO Lewis gives her correct cell phone number to the board and the Clerk to forward onto Chief Sullivan.

Mayor Coles makes the motion to accept Emily Moore as a member in the Wellsburg Fire Dept.

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

Trustee Hurd makes the motion to take $478.25 from the emergency fire department fund to pay Donavan’s for the rescue truck that needed a fuel line replaced.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

MS4 Report

Mayor Coles makes the motion to send “Permission to Inspect Property” forms to the property owners that are involved in the White Hallow Run project with a letter explaining the project again and what the form is for along with a pre-stamped/addressed envelope for the forms to be returned.

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

Court Report Read

CEO Report Read

Mayor Coles makes the motion to pay the General Payroll for April totaling $3,481.39.

Trustee Hurd seconds the motion. Favor 2 Opposed 0. Motion was carried.

Mayor Coles makes the motion to pay the General claims, #418 – 423, 425-428, 431-435, 444-445, 447-448 totaling $18,718.83.

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

The CHIPS money was received from the State in the amount of $7,662.30 for the sidewalks completed during the 2010-2011 fiscal year.

A resident called the office and asked if the Village had any plans of reseeding the area around the sidewalks. Mayor Coles says the area will be reseeded, we just had to wait for a time when the rain stopped. Mayor Coles asks Clerk S Stanton to contact Fred Roberts and ask if he could reseed the areas around the installed sidewalks.

Clerk S Stanton has been speaking with the ARC Home and Mr. Robinson on the park committee in regards to flowers, potting soil, and mulch for the park this spring. Mr. Robinson would like to use the Village credit card to purchase the supplies needed at Lowe’s along with a board member who can sign the credit card. Clerk S Stanton is to contact Mr. Robinson and get a date that he would be available to go to Lowe’s and get the supplies.

Trustee Hurd makes the motion to rollover the Fire Truck CD for another 12 months that is up for renewal.

Mayor Coles seconds the motion. Favor 2 Opposed 0. Motion was carried.

The floor is opened to the public.

-Mrs. Bailey asks about the $46,000 that was not received from the town of Ashland for the Truck Fund in the 2006-2007 fiscal year until this year. She wants to be sure this amount was put back into the General Fund and that there was not $20,000 of the taxpayer’s money put into the truck fund in 2006-2007 and then another $20,000 that was supposed to come from the fire contract in that year put into it again. She also wants to know who caught the mistake and why it was not caught in an audit.

Mayor Coles states that there was not a deposit into the truck fund in the year that the fire contract money was not received, that is why we put the $40,000 into the fund this year. $20,000 was from the 2006-2007 fiscal year and $20,000 was from the current year. It is in the contract between the Town of Ashland and the Village of Wellsburg that $20,000 of the amount given to the Village will go into a truck fund. He also states he does not know why the mistake was not caught during an audit. He states that this is one of the reasons that the Village Clerks have implemented new policies and procedures in regards to keeping track of revenues that are expected to come in and expenditures that are supposed to be going out.

- Mrs. Bailey would like to know if there is a policy in place that prevents the Clerk from leaving her position after the Village has sent her to classes to increase her knowledge of accounting.

Mayor Coles states that there are no policies in regards to this in place.

-CEO Debbie Lewis would like to know where the money is coming from to fix the sidewalks if we are not getting enough from CHIPS.

Mayo Coles states that we are budgeting to do the sidewalks and the streets throughout the next few years. The CHIPS is just to offset the costs of the projects done.

-CEO Lewis also believes it would be more cost effective to go door to door to have the “Permission to Inspect Property” signed rather than spending the money to mail the letters.

Mayor Coles says he agrees with this idea.

- Mr. Lewis would like to know if they can use the cement blocks in the ball field to stabilize their crick bank to prevent them from losing anymore land.

Mayor Coles would like Clerk S Stanton to set up a meeting with Mark Watts and ask about a permit, Fred Roberts, Andy Avery with Chemung County, and our Chemung County legislature to attempt to fix the problem.

CEO Lewis would like everyone to know it is legal to pump water from their cellars into the drywells as long as it is stormwater and does not have chlorine or contaminants in it.

Mayor Coles makes the motion to close the General Meeting at 7:42 P.M.

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to open the Water Meeting at 7:42 PM

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

The water report was sent to the Clerks through email but would not open properly.

Mayor Coles makes the motion to pay the payroll totaling $1,589.00.

Trustee Hurd seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to pay the claim # 418 -423, 425-428, 431-435,444-445, 447-448 totaling $18,718.83.

Trustee Hurd seconds the motion. Favor 2 Opposed 0. Motion was carried.

Trustee Hurd makes the motion to accept the shut off list and the last day to pay as May 27^th and the shut off date being May 31^st.

Mayor Coles seconds the motion. Favor 2 Opposed 0. Motion was carried.

The park committee would like to request the water hooked up at the park pump house. Mayor Coles says it will be done within the week.

Trustee Hurd makes the motion to transfer $16,000 from to transmission savings account to the transmission CD.

Mayor Coles seconds the motion. Favor 2 Opposed 0. Motion was carried.

Trustee Hurd makes the motion to transfer $7,140.00 from Water Checking to Transmission Line Savings.

Mayor Coles seconds the motion. Favor 2 Opposed 0. Motion was carried.

Trustee Hurd would like to know how much water was taken out of the hydrants by the county.

Mayor Coles states that the water was not metered, the water was given to County for a shared services because they were cleaning the Village Streets with it.

Trustee Hurd states that they water should be metered.

-Mrs. Bailey asks if there is still a leak within the Village.

Mayor Coles states that it is believed to be a calibration problem between the meters and it is being looked into.

-Mr. Burdick would like to know why the water cannot be taken from the crick?

Mayor Coles states it probably could have been but it was more convenient to take the water from the hydrants and they were doing a service for the Village.

-Mrs. Bailey would like to know what the status is of the payment from the company that took water from the hydrants that was working on the highway, and why the Village did not call the police if a company left the area without paying their water bill to the Village.

Mayor Coles states that we are waiting for the water company to return to the area to collect.

-Mrs. Bailey would like to know why the prices have not been updated in the water book, she would also like to add that at the previous water meeting it was put in the minutes that Mayor Coles made a comment about no one being “exempt” from paying a water bill. She would like it known that nobody at that meeting had asked to be exempt from they payments but would like to look for a different way of charging the residents.

She would like to know why the decision was made to give water to the county and the company working on the highway without the rest of the board?

-Debbie Lewis would like to know if meters are read by the gallon why are we not getting billed by the gallon?

Mayor Coles states that it was figured out, when the price was raised to $42 per month per unit, that the Village needed that amount of income to pay the debt service and run the water department.

-Rick Comstock would like to know what has to be done to look for an alternative way to bill? He also would like to know why the board does not have a set of bylaws to go by.

Mayor Coles states that the Water Board governs itself.

-Mrs. Bailey would like to know about the meters and why we purchased 145 of them when previously we had been buying 20-25 every year?

Mayor Coles states that we borrowed the money to replace all of the meters in the Village that were the “touch reads” (the old style meters) for the “radio reads” (the new style meters that are read remotely). He states this will help us to keep better control of our water.

- Mrs. Bailey wants to know how much the loan was for

– Mayor Coles states that it was for $30,000.

-Mr. Maccoy would like to know how the Village can get a loan that he has to pay back when he does not have a meter.

- Mrs. Bailey would like to know why the people who are getting shut off not getting a $15 charge.

Trustee Hurd makes a motion to table the question of the individuals shut off getting a $15 monthly charge until they are turned back on.

Trustee Coles seconds the motion. Favor 2 Opposed 0. Motion was carried.

- Mrs. Bailey states the shut off list may be so great because people can not afford the bill.

Mayor Coles states that he will no longer be giving anything away.

-Mr. Bailey states he would like to see a different approach to the water department.

- Mrs. Morris states that if trustees do not show up to the board meetings they should remove themselves from the board. **** Trustee Stanton was not available to come to the meeting due to a family emergency she was dealing with****

Mayor Coles makes the motion to close the water meeting.

Trustee Hurd seconds the motion. Favor 2 Opposed 0. Motion was carried.

Transcribed By:

Sarah Stanton

Clerk/Treasurer

This is an Equal Opportunity Program. Discrimination is prohibited by Federal Law. Complaints of discrimination may be filed with the USDA, Director, Office of Civil Rights, 1400 Independence Ave. Washington, DC 20250-94140 or call (800) 795-3272 (voice) or 720-6382 (TDD)

Monthly Meeting Minutes – April 11, 2011

Sarah — Thu, 21 Apr 2011 19:19:46 +0000

Village of Wellsburg

3663 6^th Street

Wellsburg, NY 14894

Voice(607)271-9129

Fax(607)271-9182

www.villageofwellsburg.com

Date: 04/11/2011

THE REGULAR MONTHLY MEETING OF THE

BOARD OF TRUSTEES

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, newly elected Trustee Glenn Hurd, Clerk Sarah Stanton, Attorney Barnstead

Public Present: Mervin Stanton Jr.

Trustee Coughlin turns keys into the board and they are given to newly elected Trustee Glenn Hurd.

Budget Public Hearing

A.3497 – Fire Protection, Equipment, and Capital Outlay. – New item for savings account for firemen’s new bulk equipment.

Trustee Hurd is not happy with the budget, suggests bonding for the fourth street project of redoing to road. He is not have happy with such a big increase in taxes.

Mayor Coles states that if we go for a bond all of the Village streets that need to be repaired need to be done rather than getting a bond for only fourth street when that is already allocated in the budget. These streets include, Church Street, Fifth Street, Fourth Street, Third Street, and the 1^st Street Alley are the ones known but an inventory of the streets would have to be completed first.

Trustee Stanton and Trustee Hurd agree to this.

Mayor Coles states that we do not have enough time before the budget is due to get quotes and the bond approved.

Attorney Barnstead states that it would take at the very least 3 months to get approved for a bond.

Trustee Stanton states that we allocated enough money to complete fourth street and do enough of Church Street to fix the problem area and we can work on a bond this year.

Mayor Coles states the only way he can see lowering the taxes is taking more money from the reserve.

Trustee Stanton states she would not be comfortable taking more money out of the reserve without an agreement and plan to replenish it this year.

Mayor Coles and Trustee Hurd agree to this. They decide to take $10,00 from Reserve to decrease the taxes.

This brings the tax rate to $306.24 per thousand assessed value and $93,718.63 in taxes to be raised. This is an increase of $24.98 per thousand from last year.

Mayor Coles make the motion to adopt the 2010 – 2011 Fiscal Budget.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to close the public hearing on the budget at 7:40 P.M.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Organizational Meeting

Mayor Coles makes the motion to open the organizational meeting.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles appoints:

Star Gazette as Official Newspaper

Chemung Canal as official depository

Nancy Craig as Deputy Clerk

Kimberly Tuttle as Court Clerk

Debbie Lewis as Code Enforcement Officer

Monthly Meeting dates for 2011-2012 Fiscal Year: May 9, 2011; June 13, 2011; July 11, 2011; August 8, 2011; September 12, 2011; October 10, 2011; November 14, 2011; December 12, 2011 January 9, 2012, February 13, 2012, March 12, 2012, April 9, 2012, May 14, 2012.

Organizational Meeting will be April 9, 2012.

Trustee Hurd makes the motion to accept the appointments of Mayor Coles.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles appoints Trustee Stanton as the Deputy Mayor.

Trustee Coles makes the motion to close the organizational meeting at 7:44 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coles makes the motion to open the General Meeting at 7:45 PM

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

General Meeting

Mayor Coles makes the motion to accept the minutes as transcribed by Deputy Clerk Nancy Craig.

Trustee Stanton seconds the motion. Favor 2 Opposed 0 Abstained 1

Motion was carried.

F.D. Report- Jeff Stoquert voted in as Commissioner.

Mayor Coles makes the motion to accept Jeff Stoquert as the new fire department commissioner.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

MS-4 Report- No report

Court Report Read

CEO- No report

Mayor Coles makes the motion to accept the payroll for March totaling $3,966.39

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to pay claims # 393-397 & 403-410 totaling $6,268.75

Mayor Coles seconds the motion. Favor 3 Opposed 0 Motion was carried

Trustee Stanton makes the motion to pay the White Hallow Run Bond payment in the amount of $9,625.00. Trustee Hurd seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Hurd would like to know what can be done about vandalism at the park. Mayor Coles tells him to file a report with the troopers and see if they will keep an eye on the park.

He would also like ARC contacted about getting the planters going for spring and the garbage collection. The park committee will have the planters ready.

Mayor Coles makes the motion to close the general meeting at 7:56 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to open the water meeting at 7:31 PM

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Water Meeting

No water report.

Trustee Stanton makes the motion to approve the water payroll for March totaling $1026.00

Mayor Coles seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to transfer the water payroll to general including Village taxes $1104.49

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to approve the shut offs. The last day to pay is April 27^th. The shut off date is April 28^th.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

The directional bore is completed for Fisher Welles’s water hook up on Maple Avenue. Elmira Water Board had a main break and could not complete but will be there tomorrow at 8 AM to tap the main .

Mayor Coles makes the motion to close the water meeting at 8:03 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Transcribed by:

Sarah Stanton

Clerk/Treasurer

Monthly Meeting Minutes – March 14, 2011

Sarah — Mon, 18 Apr 2011 19:58:32 +0000

Village of Wellsburg

3663 6^th Street

Wellsburg, NY 14894

Voice(607)271-9129

Fax(607)271-9182

www.villageofwellsburg.com

Date: 3/14/11

THE REGULAR MONTHLY MEETING OF THE

BOARD OF TRUSTEES

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Deputy Clerk Nancy Craig, Attorney Barnstead

Public Present: Mervin Stanton Jr., Glen Hurd , Mr. and Mrs. Gromes

Mayor Coles makes the motion to accept the minutes as transcribed by Deputy Clerk Nancy Craig.

Trustee Stanton seconds the motion. Favor: 3 Opposed:0

Motion was carried

F.D. Report- No report

MS-4 Report- No report

Court Report Read

CEO- No report

Mayor Coles makes the motion to accept the payroll for February totaling $2511.39

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Trustee Stanton makes the motion to pay claims # 341-357,361,362,364-367,369-377,385,386 totaling $33,744.64

Mayor Coles seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Spring clean-up is going to be held on May 21^st & 22^nd,2011. The hours are Saturday 8am – 5pm and Sunday 10am – 2pm.

Mayor Coles makes the motion to transfer the federal tax in the amount of $577.89 (for February)

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Attorney Barnstead gave the board an update on the Pratt property. He believes everything is approved but is waiting on the final word from Elmira Savings Bank.

Trustee Coughlin makes the motion for a negative declaration regarding 147 Main St. property.

Trustee Stanton seconds the motion

Favor 3 Opposed 0

Motion was carried

Glen Hurd states that a panel was pulled off the Memorial Wall and was wondering if any Village officials had picked it up and put it in the pump house. Mayor Coles states that this is the first he has heard of it and that to the best of his knowledge it is not in the pump house. Mr. Hurd also states that the park committee would like water to the park. Mayor Coles assures him that they will have water as soon as the weather breaks.

Mayor Coles makes the motion to close the general meeting at 7:30 PM.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion is carried

Mayor Coles makes the motion to open the water meeting at 7:31 PM

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion is carried

Water Meeting

No water report.

Mayor Coles makes the motion to approve the water payroll for February totaling $992.50

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to transfer the water payroll to general including Village taxes $1071.44

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Trustee Coughlin makes the motion to pay claims # 358-360,363,368,378-384 totaling $5,496.59

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to approve the shut-off list.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Trustee Coughlin makes the motion to go into executive session at 7:45 pm.

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to end executive session and return to the water meeting at 7:59 pm.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mr. and Mrs. Gromes, Maple Ave. residents discuss with the board the possibility of hooking up to village water.

Mayor Coles makes the motion to close the water meeting at 8:23 PM.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Transcribed by Deputy Clerk Nancy Craig

Monthly Meeting Minutes – February 14, 2011

Sarah — Mon, 18 Apr 2011 19:56:02 +0000

Village of Wellsburg

3663 6^th Street

Wellsburg, NY 14894

Voice(607)271-9129

Fax(607)271-9182

www.villageofwellsburg.com

Date:02/14/2011

THE REGULAR MONTHLY MEETING OF THE

BOARD OF TRUSTEES

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Deputy Clerk Nancy Craig, Mark Watts and Jimmy Joe Carl

No public present

Mayor Coles makes a motion to accept the minutes as transcribed by Clerk Sarah Stanton.

Trustee Stanton seconds the motion. Favor 3 Opposed 0

Motion was carried

Mark Watts and Jimmy Joe Carl spoke to the board about the upcoming White Hollow Run project. A public hearing is set for March 5^th 2011 from 11am to 1pm. Land owners will have a meeting on the same day from 9am to 11am.

F.D. Report- No report. The board set a date for a budget meeting with the commissioners- March 6^th 2011 at 1pm at the fire department.

MS-4 Report- None

Court Report Read

CEO- None

Mayor Coles makes a motion to accept the payroll for January totaling $2839.39

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to pay claims # 287,289-300,318-330,340-341 totaling $24,002.78

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Appraisal for Pratt property is $300.00

C.H.I.P.S. form has been sent to DOT. Reimbursement of approximately $7662.30 is expected around March 16^th, 2011.

The Town of Elmira fire protection agreement payment has been received and deposited. ($15,000.00)

A budget workshop is scheduled for March 20^th, 2011 at 1pm at the Ashland Town Hall.

Each board member read a letter from Corning Fire Station requesting $500.00 for support. The board decided this was not something they wanted to pursue at this point.

Mayor Coles makes a motion to close the general meeting at 7:48pm.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to open the water meeting at 7:49pm

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Water report read

Mayor Coles makes a motion to accept the water payroll for January totaling $801.00

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to transfer water payroll to general including Village taxes totaling $862.28

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Trustee Stanton makes a motion to pay claims #288,301-305,307,331-339 totaling $20,236.78

Mayor Coles seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to approve the shut-off list.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to order 145 radio read meters. (enough to finish the village)

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

The board discusses having a meeting with village employee Ronald Decker. The board wants to be assured that

all employees are on the same page regarding meter readings. The meeting is set for March 2^nd at 9am.

Trustee Coughlin makes a motion to let the clerks handle finding a temporary employee to assist in the office

while Clerk Sarah Stanton is on maternity leave.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to raise Deputy Clerk Nancy Craig’s hourly rate to $13.00 per hour and the new

new employee’s hourly rate is to be $10.00 per hour during Clerk Stanton’s maternity leave.

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes a motion to close the water meeting at 8:30pm.

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Transcribed by: Deputy Clerk Nancy Craig

Monthly Meeting Minutes – January 10, 2011

Sarah — Mon, 18 Apr 2011 19:54:19 +0000

Village of Wellsburg

3663 Sixth Street

Wellsburg, NY 14894

Voice (607)271-9129

Fax (607)271-9182

www.villageofwellsburg.com

Date: 01/10/2011

The Regular Monthly Meeting of the Board of Trustees

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Clerk Sarah Stanton.

Public Present: None

Mayor Coles makes the motion to accept the minutes as transcribed by Clerk Stanton.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0. Motion was carried.

F.D. Report –

Trustee Coughlin makes the motion to approve $1500 for the firemen’s inspection dinner.

Trustee Stanton seconds the motion. Favor 3 Opposed 0. Motion was carried.

MS4 Report – None

Trustee Coughlin makes the motion to approve the General Payroll for December totaling $4,095.89.

Trustee Stanton seconds the motion. Favor 3 Opposed 0. Motion was carried.

Trustee Stanton makes the motion to pay claims #259 – 273, 278-280, 284-286 totaling $14,242.82.

Mayor Coles seconds the motion. Favor 3 Opposed 0. Motion was carried.

Mayor Coles makes the motion that there will be no registration day for the Village of Wellsburg election of 2011. Trustee Coughlin seconds the motion. Favor 3 Opposed 0. Motion was carried.

Mayor Coles makes the motion for the polling place to be at the Wellsburg Fire Department located at 3661 Front Street, Wellsburg, NY with the polls open from 12 PM – 9 PM.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion for Mayor Coles to sign the DOT authorization for electronic funds form. Trustee Coughlin seconds the motion. Favor 2 Opposed 0 1 Abstained.

Mayor Coles makes the motion to close the General Meeting at 7:23 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to open the Water Meeting at 7:24 PM.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Water Report Read – Possible Leak in the Village. Mike is bringing equipment to go through the Village for leak detection.

Trustee Coughlin makes the motion to pay the Water Payroll for December totaling $1,186.00.

Mayor Coles seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to transfer $1,276.73 from water checking to general checking to cover water payroll and employment taxes.

Mayor Coles seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to pay water claims #274-277 & 281-283 totaling $3,693.36.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Shut off List Provided with a last day to pay of Monday Jan 24^th and a shut off date of Tuesday January 25^th.

Trustee Coles makes the motion to pay the Water Operator, Michael Steck, $20 per hour without mileage as of 01/10/2011. Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to hire EE Root, LLC as the directional bore company for Fisher Well’s hookup on Maple Avenue at a price of $30 per foot.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0. Motion was carried.

Mayor Coles makes the motion to pay the USDA loan totaling $12,410.00

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

- John Barnes is in the process of fixing the heater in the pump house on Maple Avenue.

- A fire hydrant was hit by a vehicle on Maple Avenue, Mayor Coles will be meeting with Elmira Water Board to see what needs to be done to fix the hydrant.

- Trustee Coughlin asks Mayor Coles about the 40,000 of water taken from the hydrant by the highway company last month.

Mayor Coles states that after speaking with Fred Roberts it is found the company is no longer here and it is not know how payment will be make at this time. There was an understanding that the company would be helping with the fourth street project in the spring, however he does not have an answer in regards to the payment as of right now and we will revisit the subject when the company is back in the spring.

- Mayor Coles approved for Mike Steck to upgrade the chlorination system for the pump house that had to be replaced. He would like Mike to submit a budget for water for next year.

Mayor Coles makes the motion to close the water meeting at 8:10 PM.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0. Motion was carried.

Transcribed by Clerk Sarah Stanton

Monthly Meeting Minutes – December 13, 2010

Sarah — Mon, 18 Apr 2011 19:52:11 +0000

Village of Wellsburg

3663 6^th Street

Wellsburg, NY 14894

Voice(607)271-9129

Fax(607)271-9182

www.villageofwellsburg.com

Date: 12/13/10

THE REGULAR MONTHLY MEETING OF THE

BOARD OF TRUSTEES

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Clerk Sarah Stanton and Deputy Clerk Nancy Craig

No public present

Mayor Coles makes the motion to accept the minutes as transcribed by Deputy Clerk Nancy Craig.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0

Motion was carried

F.D. Report- Commissioner MacCoy’s resignation letter was read to the board.

Mayor Coles makes the motion to accept the resignation.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0

Motion was carried

MS-4 Report- No report

Court Report Read

CEO- No report

Mayor Coles makes the motion to accept the payroll for November totaling $3094.39

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to pay claims # 232-234,236-238,240,245-247,249,253-255 & 257 totaling $9,108.12

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to bill the Town of Ashland $46,000. for the 06-07 fire contract that was never paid, with $20,000. going to the truck fund and $26,000. going into the reserve fund.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0

Motion was carried

Mayor Coles makes the motion to send out fire protection agreements in December with the due date to be in March.

Trustee Stanton seconds the motion.

Favor 3 Opposed 0

Motion was carried

Mayor Coles makes the motion to pay the disability insurance.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion is carried

Trustee Coughlin makes the motion to do a budget adjustment for the court grant.

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion is carried

Mayor Coles makes the motion to close the general meeting at 8:12 pm

Trustee Stanton seconds the motion

Favor 3 Opposed 0

Motion was carried

Mayor Coles makes the motion to open the water meeting at 8:12 pm.

Trustee Stanton seconds the motion

Favor 3 Opposed 0

Motion was carried

Water Meeting

Water report is read.

Mayor Coles makes the motion to pay SCADATEK Inc bill in the amount of $402.50

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to call Bob Beckwith in regards to the heating unit at the Maple Ave. pump house.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

The clerks are to contact SCADATEK Inc. to price an up-grade to the telemetry system.

Mayor Coles makes the motion to pay payroll totaling $1045.00

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to pay claims # 241-244,248,250-252 & 258 totaling $2921.19

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Shut- off notices were passed out to the board members.

Mayor Coles makes the motion to consider raising trailer park fees to $250. per year. It is currently $100. per year.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0

Due to a tanker truck taking 40,000 gallons of water recently the board is reminded that they are not to sell water without board approval. Mayor Coles states that the contractor who took the 40,000 gallons of water is in the process of being billed for it.

Mike Steck is to prepare a dollar amount that he would like his wages increased to and present it to the board for their approval.

Mayor Coles makes the motion to close the water meeting at 8:35 pm

Trustee Stanton seconds the motion

Favor 3 Opposed 0

Motion was carried

Transcribed by Deputy Clerk Nancy Craig

Monthly Meeting Minutes – November 8, 2010

Sarah — Wed, 15 Dec 2010 17:28:02 +0000

Village of Wellsburg

3663 6^th Street

Wellsburg, NY 14894

Voice(607)271-9129

Fax(607)271-9182

www.villageofwellsburg.com

Date:11/08/10

THE REGULAR MONTHLY MEETING OF THE

BOARD OF TRUSTEES

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Clerk Sarah Stanton and Deputy Clerk Nancy Craig, Commissioner Andrew Coles (FD)

No public present

Trustee Coughlin makes the motion to accept the minutes as transcribed by Clerk Sarah Stanton.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Abstained 1

Motion was carried

F.D. Report- Commissioner Coles states that the fire department officials would like a recommendation from the Village board of trustees in regards to a member who is currently suspended. The Village Board recommends removal from membership but stresses that they can only make a recommendation, it is ultimately the fire commissioners decision.

Commissioner Coles states that there is a water pipe in the pole barn in back of the f.d. Mayor Coles states that it should be moved to the pump house on Church St.. Commissioner Coles will get in touch with Fred Roberts to schedule it being relocated.

Commissioner Coles states that the siren in front of the f.d. is not working. The office is to contact Bob Beckwith to look at it.

Mayor Coles makes the motion. Trustee Coughlin seconds the motion.

Favor 3 Opposed 0

Motion was carried

Commissioner Coles would like new signs due to parking conditions behind the f.d.. He was given permission to order them.

Commissioner Coles would like hydrant markers. The cost is thought to be around $700.. Commissioner Coles is to get more information and give it to the office. They are blue and white reflective. Commissioner Coles feels they are needed on Maple Ave. and Berwick Tpke. The most.

Commissioner Coles requested a map of water lines, he states that that it is for ISO insurance rates. Either electronic or paper map would work.

Commissioner Coles would like a wrench to shut off hydrants.

Commissioner Coles would like to know the status of the dry hydrant on Smith Rd.

MS-4 Report- Clerk Peck stated that the hold up with White Hollow Run is permits. He will contact the office when permits are issued. Mark Watts will be in touch as soon as permits go through.

Court Report Read

CEO- Code enforcement would like to attend a code class. The class is $25.00 plus $5.00 for meals.

Mayor Coles makes the motion. Trustee Stanton seconds the motion.

Favor 3 Opposed 0

Motion was carried

Mayor Coles makes the motion to accept the payroll for October totaling $2968.39

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to pay claims # 116,133-163,169,180-184,194 totaling $52,552.65

Trustee Stanton seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Trustee Stanton makes the motion to add account code A.2690 to the budget.

Trustee Coughlin seconds the motion.

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to pay the IRS penalty of $552.98

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to allow Clerk S. Stanton to sign the natural gas contract

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

The clerks will call around to get quotes on banners. The board will visit local business’ to see if they would sponsor a banner. Mayor Coles will call Fred Roberts to see about putting up the current Holiday banners.

Trustee Stanton makes the motion for Clerk S. Stanton to take the second half of the government accounting class. The cost is $85.00. It is at Cornwall on Hudson, December 7^th – 9^th.

Mayor Coles seconds the motion

Favor 3 Opposed 0 – Motion was carried

Trustee Coughlin makes the motion to donate $300.00 to the Community Dinner fund.

Mayor Coles seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to close the general meeting at 8:15 PM.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion is carried

Mayor Coles makes the motion to open the water meeting at 8:16 PM

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion is carried

Water Meeting

Water report is read.

Mayor Coles makes the motion to approve the water payroll for October totaling $1518.00

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to transfer the water payroll to general including Village taxes $1634.14

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to pay claims # 164-168,185-193,195 totaling $8,158.30

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to add account code F.2690 to the budget

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to roll over the Transmission CD and transfer $15,000. from the Transmission savings to the Transmission CD.

Trustee Stanton seconds the motion

Favor 3 Opposed 0 – Motion was carried

Mayor Coles makes the motion to forgive a water bill that the clerks entered in the system twice.

Trustee Stanton seconds the motion

Favor 3 Opposed 0

Mayor Coles makes the motion to close the water meeting at 8:50 PM.

Trustee Coughlin seconds the motion

Favor 3 Opposed 0 – Motion was carried

Transcribed by Deputy Clerk Nancy Craig

Water Meeting – October 25, 2010

Sarah — Thu, 09 Dec 2010 17:35:17 +0000

Village of Wellsburg

295-A Main Street P.O. Box 160

Wellsburg, NY 14894

Voice (607)271-9129

Fax (607)271-9182

www.villageofwellsburg.com

Date:10/25/2010

Special Water Meeting – Apartments

Officials Present: Mayor Coles, Trustee Coughlin, Trustee Stanton, Clerk Stanton, Deputy Clerk Craig, Attorney Barnstead

Public Present: Mr. and Mrs. Faucett, Mike Maccoy, Mr. and Mrs. Bailey

The meeting is opened at 7 PM.

* Mr. Faucett states that he does not have an apartment, his brother lives with him. He shows a tax statement that shows a single family dwelling.

– Mayor Coles asks why there are two electric meters on the outside of the home

* Mr Faucett states that there are two furnaces in the home, he then shows the board a video showing that his home is not separated into two separate units and that their family lives in the entire house.

-Mayor Coles states he could not see a kitchen in the video.

* Mr. Faucett states there is a kitchen at the bottom of the stairs and at the top of the stairs.

-Mayor Coles states that because there are two kitchens that is considered a “multi-dwelling home”

* Mr. Faucett states that he will get a lawyer and fight the bill and will not pay the extra $42.

– Mayor Coles states that is fine and if the bill is not paid the water will be turned off.

* Mrs. Bailey asks if the board has considered going to usage rather than a flat rate.

– Mayor Coles states that even people who own houses on their own in the Village are paying the $42 per month, therefore someone renting on their own should not be exempt from that.

* Mike Maccoy would like to know why we are paying so much? He would like to know if we are behind in the bills we have or if we are in the red and if that is the motivation for the board charging apartment owners.

– Mayor Coles states that we had a major leak that previous year that depleted our reserve fund. We have to be able to make up for that and with the debt service and bills that must be paid we have to have a way to come up with that money. We do not have enough water customers to spread the money out.

* Mr. Bailey asks if it would be possible to raise every water customer a few dollars.

– Mayor Coles states that is not something they are looking into.

*Mr. Bailey asks if the water bill will go down when the Village is caught up?

– Mayor Coles states that until more water customers hook up on Maple Avenue to spread out the debt service the cost of water will only go up.

* Mike Maccoy states there is no incentive to hook up to the Village Water for these residents.

– Mayor Coles states that with the wells on Maple Avenue and the health department starting to get involved there will be more hook ups.

Trustee Stanton makes the motion to charge multi-dwelling residents per consuming unit.

Mayor Coles seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles would like another letter sent to the residents. He would like this letter to state what the bill will be and how many units they are being billed for.

Transcribed by:

Clerk Sarah Peck

Monthly Meeting Minutes – October 11, 2010

Sarah — Thu, 09 Dec 2010 15:24:53 +0000

Village of Wellsburg

295-A Main Street P.O. Box 160

Wellsburg, NY 14894

Voice (607)271-9129

Fax (607)271-9182

www.villageofwellsburg.com

Date: 10/11/2010

The Regular Monthly Meeting of the Board of Trustees

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Clerk Sarah Stanton, Deputy Clerk Nancy Craig, Attorney Steven Barnstead, Fire Commissioner Mike MacCoy.

Public Present: Mr. and Mrs. Martin, Mr. and Mrs. Bailey, Dan Darrow (Teledair), Mrs. Dorris Morris, Mr. Fulkerson, Mrs. Rathbun

Trustee Coughlin makes the motion to accept the minutes as transcribed by Clerk Stanton.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

Dan from Teledair explains the issues with the phones and that all of them have been fixed other than certain individuals not being able to call in. He explained that this issue is not an issue with their phone system, it is an issue with Time Warner Cable and Verizon that is currently being worked on. Dan states that all service calls that were charged to the Village to fix the ongoing issues will be refunded by Teledair.

Trustee Coughlin makes the motion to stay with Teledair as the Village of Wellsburg’s phone service provider.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

F.D. Report – Mayor Coles received a call from the auxillary for a meeting on September 27^th 2010 at the Fire Station. They asked for the Village to be a mediator at a meeting between the Fire Department and the Auxillary to resolve issues involving the two parties. The meeting is scheduled for Fri October 29^th at 5 PM.

Clerk Stanton gives the board the numbers for the calls in the past 2 years that were requested at the last board meeting.

MS4 Report – Need to contact Mark Watts to get an idea of when the White Hallow Run Project will begin and how long it will take.

Court Report – 2 criminal cases completed, 36 V&T Tickets completed, 0 Civil Cases pending or completed totaling 38 cases with $3,805.00 in fines, bail, forfeitures, and fees collected.

Mayor Coles makes the motion to pay the payroll for September totaling $1,987.39.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to pay claims # 94,111-115,117,120,125-126,128-130 & 132 totaling $8,420.45.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to have the 2010 Trick or Treating hours on October 31^st from 5 PM – 8 PM.

Trustee Coles seconds the motion Favor 2 Opposed 0 Motion was carried.

Final Audit Report from Duane Shoen is presented to the board. Potential issues with the audit are brought about. The AUD that was used to complete the audit was incorrect. Professional Accounting had incorrect figures on the AUD that was presented the Mr. Shoen, the final AUD was not turned in until April of 2010 and the only changes stated that the auditor would fix any journal entries. Clerk Stanton is to get ahold of Mr. Shoen to find out where we go from here and what has to be changed.

Street Maintenance Breakdown – After all figures are accounted for $3,279.09 is left over in the street maintenance budget. Mayor Coles explains to the residents that the board would like to have sidewalks replaced on at least one side of every street in the Village within 5 years.

Mayor Coles makes the motion to provide $1000 worth of fuel to the Town of Ashland Highway Dept from Coldiron Fuel.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Appraisal for Pratt Property was ordered by Elmira Savings Bank. They also required a copy of the Purchase Agreement between the Village and the Pratts.

Mayor Coles makes the motion to close the General Meeting at 7:30 PM.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to open the Water Meeting at 7:30 PM.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Water Report – There is still an overage of the amount of water E.W.B is billing the Village compared to the amount of water the Village is reading every month. The only explanation of this is that there is an issue in the Maple Avenue line OR the meters for Elmira Water Board and the Village Meters are not calibrated correctly. The Village meter is showing 160,150 gallons less than what the E.W.B meter is showing. Clerk Stanton is to contact E.W.B and have them open up their meter pit while we have our pump house and the houses on Maple Avenue shut off to see if the meter is still spinning. If it is, then there is a leak on Maple Avenue and Rural Water will have to be brought in for leak detection services.

Trustee Coughlin makes the motion to pay the water payroll for September totaling $934.90.

Mayor Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to pay claims 110, 118-119, 121-124,127,&131 totaling $7,890.00.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles opens the floor for the multi-consumer dwelling discussion.

Mrs. Rathbun asks why the apartment owners cannot get separate meters for each apartment

Mayor Coles states they can but they must be paid for by the home owner.

Mrs. Rathbun would like to know why the Village would not pay for the meters?

Mayor Coles explains that is the way the rules are set up in the rules/regs book. The Village only replaces meters or puts in the meter for a new home being added to the system.

He also states the water department is self funded, the tax payers do not pay for this.

Mr. Comstock would like to know why the usage is not billed by the gallon rather than given a flat rate.

Mayor Coles states this is the only fair way to do it. With the debt service we have, we have to be sure we have a stable income every month/year to be able to pay the bills.

Mr. Comstock wants to know if we have a reserve.

Mayor Coles states we are breaking even with a small reserve.

Mrs. Rathbun wants to know if the residents have a vote in the matter.

Mayor Coles states that they do not, the Village residents voted for the board members to make their decisions and that is what they are doing.

Mr. MacCoy would like to know why the Village pays so much more than the City of Elmira.

Mayor Coles states that we have a debt service to pay on top of what Elmira Water Board charges the Village for the water to be delivered.

Mr. Comstock asks if the board would consider figuring out how much the Village uses and charge by the gallon accordingly.

Mrs. Martin would like to know about what to do about apartments that are vacant?

Mayor Coles states that for those owners to call the Village Office and set up an appointment for a board member to come and inspect the dwelling to be sure it is vacant and the bill will be adjusted appropriately.

Mr. Comstock suggests charging by the gallon with an upcharge and service charge for having the maintenance and service or the Village pays for the residents to have a new meter put on the house.

Trustee Coughlin states that they could possibly look into a different billing method.

Mrs. Bailey would like to know if the board would entertain changing the billing system and an amendment to the rules/regulations,

Mayor Coles says the board will look into it.

Mr. MacCoy would like to know how much a meter is.

Mayor Coles states the meters are $173 a piece but if putting in a meter pit the total would be roughly $500.

Mayor Coles states he does not want to make a decision without Trustee Stanton present.

Attorney Barnstead says the Village Board can run the water department as they see fit. They do not have to run by the public service commission.

Residents want to know if a special meeting can be scheduled.

Mayor Coles states for Clerks to get ahold of Trustee Stanton and schedule a water information meeting after October 18^th.

Shut off Notices – Last Day to Pay – Mon. October 25^th Date of shut off – Tues. Oct. 26^th

Clerk Stanton is to look into a “Bill Enclosed” Stamp for the water bills and tax bills.

Clerks are to be sure to highlight the overdue bill message on the bills every other month to be sure the residents are seeing it.

Mayor Coles makes the motion to allow Water Operator Mike Steck to order parts through the Village as long as the Purchase Order Numbers can be distinguished.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles does not want to make a decision on the late fees and service fees for individuals who are shut off without Trustee Stanton present.

Mayor Coles makes the motion to table the late fees and service fees for customers who are shut off to November’s board meeting.

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to purchase 20 padlocks for the water meters that are all keyed alike.

Trustee Coles seconds the motion. Favor 2 Opposed 0 Motion was carried.

Mayor Coles makes the motion to close the Water meeting at 8:55 PM

Trustee Coughlin seconds the motion. Favor 2 Opposed 0 Motion was carried.

Transcribed by:

Sarah Stanton

Clerk/Treasurer

Monthly Minutes – September 13, 2010

Sarah — Thu, 09 Dec 2010 15:22:06 +0000

Village of Wellsburg

295-A Main Street P.O. Box 160

Wellsburg, NY 14894

Voice (607)271-9129

Fax (607)271-9182

www.villageofwellsburg.com

Date: 09/13/2010

The Regular Monthly Meeting of the Board of Trustees

Officials Present: Mayor Malcolm Coles, Trustee Lawrence Coughlin, Trustee Michelle Stanton, Deputy Clerk Nancy Craig, Attorney Steve Barnstead

Trustee Coughlin makes the motion to accept the minutes as transcribed by Clerk S. Peck.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

F.D. Report –

Mayor Coles makes the motion to accept Samantha Novakowski as a new member of the Wellsburg Volunteer Fire Department.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin asks if a reimbursement has been put in by Commissioner Coles for Mike MacCoy. She informs him nothing has been submitted, he says he will get in contact with Commissioner Coles to turn the reimbursement in.

Court Report – Read by Deputy Clerk Craig

CEO Report – CEO Lewis would like a sign with her office hours and contact information.

Trustee Coughlin makes the motion to order a sign similar to the new office sign that was made to put at the entrance to the building and to get ahold of True Office Supply for a box that holds the signs.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to pay the payroll for August totaling $5,297.39.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to pay claim # 50,55,57,61,63-64,66,68, & 91 totaling $52,875.94.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to purchase street signs for Doty Hill, Main Street, Berwick Tpk, Sixth Street, and Church Street to complete the replacement of the street signs along with paying the UPS Charge.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to transfer $200 from the Village Office to shade trees to cover the cost of the Renko Tree Service Bill.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to purchase a sign for the Village and the Town of Ashland that will be 8 ft and have room for two sets of removable letters totaling $975. The Village will be responsible to pay half at $487.50.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to pay the bill for the Village Office sign printed to go at the entrance of the building.

Trustee Coles seconds the motion. Favor 2 Opposed 1 Motion was carried.

Trustee Stanton opposed the motion due to one part of the bill stating $60 owed while another part states $100 owed. She would like to know what the final price of the sign is before approving.

**The final price is $60. The price on the bottom of the bill looks like $100 however it is just bad handwriting that ran together. **

Mayor Coles makes the motion to organize a fall clean up with the Town of Ashland on Saturday October 23^rd from 8 am – 5 pm and Sunday October 24^th from 10 am – 2 pm. The cost of a permit for the clean up will be $20 per household until October 7^th at which point the price goes to $30 per household.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

No businesses will be allowed to be involved in this clean up. The Clerks are to get a letter out to the residents right away.

Mayor Coles makes the motion to accept the financial statements of the Village of Wellsburg Court as provided by Court Clerk Kimberly Tuttle.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Stanton makes the motion to purchase $500 worth of concrete blocks, which will be monitored by cameras, that will allow residents to dump brush/debris and then will be disposed of at the spring and fall clean ups.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

- The Village phone service has been continually having issues with the voicemail and certain individuals not being able to get through to the office. The phone just rings rather than the system picking up. Ted Darrow from Teledair came to the office numerous times without resolving the issues, he also had Clerk Peck trying to fix issues over the phone that did not solve the problems. Kim Tuttle from the Town of Ashland was contacted by Ted and he informed her that the Village would need a new “service box.” Dan Darrow from Teledair came to the office and finally fixed all of the issues accept for certain individuals not being able to get through. The board decides to give Teledair until the end of September to meet their demands:

– Putting a new service box in at no cost to the Village of Wellsberg

– Any and all service calls will be refunded

– Verify the panic button will still be able to be used with the new service box

– Allow all calls to come through to the Village.

- Town of Ashland/Town of Elmira fire contracts.

– $15,000 Town of Elmira

– $$57,966 Town of Ashland with $20,000 to the New Truck Fund

Trustee Coughlin requests a breakdown of the Fire Department calls for the year.

Numbers are to be provided to the board and then a special meeting is to be called.

Trustee Stanton makes the motion to approve sidewalks being done on 6^th Street, Church Street, and the Corner of 4^th Street totaling 510 feet at the cost of $6,051.20.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to approve the preliminary audit report from the auditor Duane Shoen.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Attorney Barnstead is working on the Pratt Property and will continue talking with Elmira Savings Bank.

Mayor Coles makes the motion to close the General Meeting at 8:12 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to open the Water Meeting at 8:12 PM.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Water Report is read by Deputy Clerk Craig

Call E.W.B. about calibration of meters.

Trustee Stanton makes the motion to pay the payroll for August totaling $ 1,762.55.

Trustee Coughlin seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to approve the transfer of $1,762.55 from Water to General to cover the payroll.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Trustee Coughlin makes the motion to pay claims # 50,55,57,61,63-64,66,68,&91 totaling $5,063.98.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

List of shut offs is given to the board to review. Last day to pay is September 28^th. Shut off date is September 29^th.

Apartment inventory letters are to be sent out to the individuals that were inventoried by the board.

- The Clerks are to have all board members sign the letters and send them out with the first 5 pages of the water rules book.

- All water bills must be in the name of the property owner rather than the tenants.

- Total of 15 home owners will receive the letter

- The board requests that the letter have all questions addressed to the board members rather than the Clerks.

- The new billing for apartments will begin with November’s billing cycle.

Trustee Coles makes the motion stating, “through new installations and upgrades the Water Authority/Village Board will allow customers, if they choose, to use polytube per the specifications that will be put into the rule book and they must use all appropriate adaptors, fittings, and tracer wire, along with six (6) inches of sand all the way around the pipe.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to order 20 new radio read meters at the cost of $173 per meter and to make sure they come with gaskets.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

Mayor Coles makes the motion to order a 1 inch complete meter pit with meter at the cost of $754.86 plus the cost of pipe.

Trustee Stanton seconds the motion. Favor 3 Opposed 0 Motion was carried.

The board requests a letter written to residents on Maple Avenue to make them aware of the fact that they have the option to hook to the Village water line.

Mayor Coles is in the process of getting keys made for the board members as soon as he has verified which keys go to where.

Mayor Coles requests the board go through the pump house to determine what should be kept and what should be thrown away, along with getting an idea of what we have for inventory.

Attorney Barnstead is going to work on a shared service agreement between the Village of Wellsburg and the Town of Ashland which will cover all manpower, equipment, and shared services required.

Mayor Coles would like the board to meet with Tim Steed and go over any grant prospects he may be able to help the Village with in the water department. Hydrants and meters need to be replaced and any residents that are looking to hook up to Village Water will cost the Village money.

Transcribed by

Clerk/Treasurer Sarah Peck